Legal
SFTWARES LTD ("we", "us", "our") operates Invoice4You, available at invoice4you.app and as a mobile app on iOS and Android. By using Invoice4You you agree to these Terms and Conditions ("Terms"). If you do not agree, do not use the service.
Contact: support@invoice4you.app
You must be at least 18 years old and legally capable of entering into a binding contract to use Invoice4You. The service is intended for lawful business purposes only.
Invoice4You provides:
Invoice4You does not file anything with HMRC and is not a Making Tax Digital service. It does not connect to HMRC, does not submit VAT or Income Tax returns, and does not tell HMRC anything about you or your business. Filing remains entirely your responsibility, through HMRC's own services or your accountant.
We may modify, suspend or discontinue any part of the service with reasonable notice.
You are responsible for:
You must not share your account with others or create accounts on behalf of third parties without their consent.
Invoice4You is currently free. This release is free early access: there are no subscription tiers, no paid plans, and no charge for any feature in the app. We do not ask for card details, and there is nothing to cancel.
Because there is no payment, there is no billing period, no automatic renewal, and no refund policy — none of those apply to a free service.
We may introduce paid plans in a future release. If we do:
Until that happens, nothing in these Terms obliges you to pay us anything.
The invoices, expenses and client records you create in Invoice4You are your business records. You own them, and you are responsible for keeping them for as long as the law requires — HMRC generally expects a business to keep its records for several years after the relevant tax year.
We are not your record keeper. Invoice4You is a tool you use to produce and store those records while you have an account; it is not an archive, and you should not rely on it as your only copy. Export your data periodically using Export My Data in the app.
If you delete your account, everything in it is deleted immediately and permanently, and we will have no copy to give you afterwards. See Section 15.
Invoice4You is not a tax adviser and does not provide tax, accounting or legal advice. The tax set-aside figure and the profit and loss reports are arithmetic performed on the numbers you enter, using general assumptions. They are intended to help you plan and put money aside. They are not a tax return, not a calculation of what you owe, and not a substitute for a qualified accountant. You are responsible for the accuracy of everything you enter and for what you file.
If you choose to scan a receipt, the photograph is sent to Anthropic's AI service, which reads the date, supplier, amount and VAT from it and returns them for you to check. Only the image is sent — see the Privacy Policy for details.
Automated reading is not perfect. Always check the figures before saving an expense. We are not liable for a misread receipt you did not correct, and the feature is optional — you can enter every expense by hand.
You must not use Invoice4You to:
Breaching this section may result in immediate account termination and, where the law requires it, reporting to the relevant authorities.
Invoice4You relies on the following providers, each subject to their own terms:
| Provider | Purpose | Terms |
|---|---|---|
| Supabase | Database, sign-in and file storage | supabase.com/terms |
| Resend | Email delivery | resend.com/terms |
| Anthropic | Reading scanned receipts | anthropic.com/legal |
| Expo | Push notification delivery | expo.dev/terms |
| Apple & Google | Sign-in and app distribution | Their respective platform terms |
| Cloudflare | Website and web app hosting | cloudflare.com/website-terms |
SFTWARES LTD is not responsible for the conduct, availability or terms of these third-party services.
Your use of Invoice4You is subject to our Privacy Policy, which is incorporated into these Terms by reference. We process personal data in accordance with UK GDPR.
Where you enter personal data about your own clients, you are the controller of that data and we process it on your behalf in order to provide the service.
SFTWARES LTD owns all intellectual property in Invoice4You — including the software, design, branding and documentation. You retain full ownership of the business data you enter, including invoices, client records and company information.
You grant us a limited licence to process your data solely in order to provide the service to you.
Invoice4You is provided "as is" and "as available". To the fullest extent permitted by law, we make no warranties — express or implied — as to fitness for a particular purpose, uninterrupted availability, or error-free operation.
We make no warranty that the tax estimates, profit and loss figures or scanned receipt data produced by Invoice4You are correct. You are responsible for checking them.
To the fullest extent permitted by law:
Nothing in these Terms limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot lawfully be excluded.
By you: you may delete your account at any time from Profile → Danger Zone → Delete Account. Deletion is immediate and permanent — your data is removed straight away and cannot be restored, and there is no grace period. Export anything you need first. Full details are on the account deletion page.
By us: we may suspend or terminate your account immediately if you breach these Terms, engage in fraudulent activity, or if we are required to do so by law. Where it is practical and lawful to do so, we will give you an opportunity to export your data first.
We will notify you of material changes by email or in-app notification at least 14 days before they take effect. The "last updated" date at the top of this page reflects the most recent revision. Continuing to use Invoice4You after changes take effect constitutes acceptance of the updated Terms.
These Terms are governed by the laws of England and Wales. Any dispute is subject to the exclusive jurisdiction of the courts of England and Wales.
These Terms constitute the entire agreement between you and SFTWARES LTD regarding your use of Invoice4You and supersede all prior agreements or understandings.